Microsoft Teams - How to Use

Join a meeting without a Teams account

You can join a Teams meeting anytime, from any device, whether you have a Teams account or not.

If you don't have an account, follow these steps to join as a guest.

Note: Some meetings don't allow people to join as guests.

  • Go to the meeting invite and select Join Microsoft Teams Meeting.

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  • This will open a web page, where you will see two choices: Download the Windows app and Join on the web instead. If you join on the web, you can use either Microsoft Edge or Google Chrome. Your browser may ask if it's okay for Teams to use your microphone and camera. Be sure to allow it so you'll be seen and heard in your meeting.

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  • Enter your name and choose your audio and video settings. If the meeting room (or another device that's connected to the meeting) is nearby, choose Audio off to avoid disrupting. Select Phone audio if you want to listen to the meeting on your mobile phone.

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  • When you're ready, hit Join now.

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  • This will bring you into the meeting lobby. We'll notify the meeting organizer that you're there, and someone in the meeting can then admit you.

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Sharing your screen as a guest:

  • Click on the “Open share tray” button.
  • Click on the new pop-up window “Desktop/Window.

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  • A new screen will appear with a heading of “Entire Screen”. This is recommended as switching between tabs and programs will be accessible.
  • Click on the image or if there are more, click on the image of the screen you want to share and then click on “Share”.

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Notes:

  • If no one admits you to the meeting within 15 minutes, you'll be removed from the lobby. If that happens, you can try joining again.
  • Once you're in the meeting, everyone will see a Meeting guest label with your name.
  • Some features of Teams meetings aren't available to guests.
  • As a guest, there is no option to be able to take control of the system.

Organizer's view:

If you're the meeting organizer, we'll alert you when someone is waiting in the lobby.

Click Admit letting them right into the meeting, or View lobby to admit or deny them, as well as see a list of everyone who's waiting. 

Note: Anyone that joins the meeting and doesn't have a Teams account will be labelled Meeting guest.

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