The 'Publish' tab is one of the tabs that make up the property card.
This tab holds the information that uploads to any advertising website, but it also feeds the Property Available Reports and Property Flyers.
Even if you will not be using the Advertising features straight away, we suggest you add this information as you go as it will save you so much time if you do decide to start uploading your advertising.
Remember in order for a property to go to a website, the property MUST have a date available in the Available date field on the front screen of the property.
- Agent: Choose the agent that you want to show on the advertising information
- Class Code and all the tick boxes are used for the Advertising websites to make sure they put the ad in the right category, so select carefully.
- Rent Details: This is the weekly rent and is used with the advertising, changing it here does not affect the current tenancy rent rate in any way. Then click Save and Close as you are done.
Note: This is the rent rate that is used to auto-fill a new Tenants rent rate.
- Extended Details: Fill in as much information as you can
- Publish Options:
Publish Entry Online: If Yes, then once the property is available it will automatically go up with your advertising upload.
Note: If you do not want everyone to be able to do that, you can turn the Advertising authority to no under the User Authorities in the user area. There is a separate authority for Trade Me
Publish Address: Yes, it will show the whole address, No, it will not show any address.
Pets Allowed: Yes or No
Smokers Allowed: Yes or No
New Construction: Is this a new house?
- Car Park Listing (Trade Me): Yes/No If you make it yes, it will ignore the class code and add an ID number that Trade Me will recognize.
- Trade Me: to change this to Yes, so you can upload to Trade Me, just click on the More and select “Upload to Trade Me”. The page will start processing and you will get a prompt to ask you to refresh you say yes, then the toggle will change from no to yes and the property will show on Trade Me.
- For other advertising: Any other site set up will pick up from the date available and the publish entry online as soon as you make them active. Advertising leaves Palace every 5 mins.
- Advertising: You have 3 areas that you can load information for. The first one is the Advert Text (Web) that goes up to the website, the Flyer and Brochure text just fill in various reports in Palace. You can cut and copy into all 3 if you want it to be the same.
- Viewing Times: Some 'Advertising' feeds send 'Viewing Times' for potential tenants. In order to utilize these 'Viewing Times,' the user is required to set up 'Custom Fields' and enter the dates and times in a specific format. Palace can feed 3 inspection Dates & Times per Property to any feed accepting a REAXML format (NOTE: If you are unsure if a site accepts REAXML format please check with our support team).
'Custom Fields' can be added under the 'System' menu - Custom fields
Please make sure the fields are set up as 'Text' fields in the 'Property' tab with the exact wording below:
NOTE: You don't need all 3 if you will not use them (i.e. you can just set up 'Viewing Time 1' if you know you will only be using one viewing time per property). The system can cater to a maximum of 3 'Viewing Times' only. You can also use ANY of the 'Custom Fields' available (NOTE: the example above uses 16, 17 and 18)
When entering a 'Viewing Time' into a property they must be in the following format:
dd/MM/yy HH:mm-HH:mm (NOTE: 24 Hour Format)
If these are entered in the correct format as above they will automatically feed through to any site that will accept the fields.
If you want to make any changes to the TradeMe listing do these first then click on More>Update Trade Me Listing> Save and Close. For all other websites just clicking "Save and Close" will save these changes.
Next, you can enter images. Click on the following article for more information regarding images.
Images for Advertising - Uploading Images Against a Property