Set up the Publish area of the property for advertising

Summary

The Publish tab is one of the tabs that make up the property card. This tab holds the information that uploads to any advertising website, but it also feeds the Property Available Reports and Property Flyers.

  • Go to Property > Current properties
  • Search for the property > click on the street address
  • Click on the Publish tab

Note: Add all the property's information to the various tabs even if you are not advertising the property at this time. It will save you a lot of time if you do decide to start uploading your advertising.

Remember for a property to go to a website, the property must have a date available in the Available date field on the front screen of the property.

  • Property manager - Choose the agent that you want to show on the advertising information
  • Class Code - All the tick boxes are used for the advertising websites to make sure they put the ad in the right category, so select carefully
  • Rent Details - This is the weekly rent and is used with the advertising, changing it here does not affect the current tenancy rent rate in any way
  • Click Save & close when you are done

Note: This is the rent rate that is used to auto-fill a new tenant's rent rate.

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  • Extended Details - Fill in as much information as you can
  • Publish Options
    • Publish Entry Online - If yes, then once the property is available it will automatically go up with your advertising upload

Note: If you do not want everyone to be able to do that, you can turn the advertising authority to no under the User Authorities in the user area. There is a separate authority for Trade Me.

    • Publish Address - Yes, it will show the whole address, No, it will not show any address
    • Pets Allowed - Yes or No
    • Smokers Allowed - Yes or No
    • New Construction - Is this a new house?
  • Car Park Listing (Trade Me) - Yes/No. If set to yes, it will ignore the class code and add an ID number that Trade Me will recognize
  • Trade Me - Change this to yes, so you can upload to Trade Me, click on the More button and select Upload to Trade Me. The page will start processing and you will get a prompt to ask you to refresh
  • Click yes, then the toggle will change from no to yes and the property will show on Trade Me
  • For other advertising - Any other site set up will pick up from the date available and the Publish entry online as soon as you make them active.

Note: Palace refreshes and updates the advertising every 10 minutes.

  • Advertising - You have 3 areas in which you can load information
    • Advert Text (Web) - Goes up to the website
    • Flyer and Brochure - Text. Fill in various reports in Palace. You can cut and copy into all 3 if you want it to be the same
    • Viewing Times - Some advertising feeds send viewing times for potential tenants. To utilize these Viewing Times, the user is required to set up custom fields and enter the dates and times in a specific format. Palace can feed 3 inspection dates & times per property to any feed accepting a REAXML format

Note: If you are unsure if a site accepts REAXML format please check with our support team.

  • Custom fields - can be added under the System > Custom fields menu

Custom

Make sure the fields are set up as Text fields in the Property tab with the exact wording below:
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Note - You don't need all 3 if you will not use them, i.e., you can just set up Viewing Time 1 if you know you will only be using one viewing time per property. The system can cater to a maximum of 3 viewing times only. You can also use any of the custom fields available

Note - The example above uses 16, 17 and 18

When entering a viewing time into a property it must be in the following format:

  • dd/MM/yy HH:mm-HH:mm

Note: 24-Hour Format

Example

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If these are entered in the correct format as above they will automatically feed through to any site that will accept the fields.

If you want to make any changes to the TradeMe listing do these first then

  • Click on More
  • Click Update Trade Me Listing
  • Click Save & close

For all other websites, you can click Save & close and the changes will be saved.

What's next

You can add images for advertising and learn more about advertising a property. You can watch the advertising webinar for more information.

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