Set up a fixed management fee or a recurring monthly admin fee

If you charge your owner a fixed charge management fee, you will need to set up a recurring charge. This will need to be processed each month (or weekly, fortnightly). The following instructions are the same for setting up any recurring fixed charge. You can set up more than one fixed charge for each property.

  • Go to Property List, Click on the drop-down arrow and select Diary
  • Click on Diary, then click on Charge
  • Description: i.e. Monthly statement fee. (or Admin Fee)

  • Group: Selecting a diary group is not necessary. If you want one, select Fixed Management Fees from the drop-down box. (If this is the set-up time, you may need to click on the ... and add a group called "Fixed Management Fee")
    The advantage of setting up a group means that you can run a property group report and see all the owners set up with Fixed Management Fees.
  • Agent: It will default to the user who is logged into Palace, change it if necessary.
  • Start Date: Set this date for the date that you want to charge this fee each month i.e 25th
  • Repetitive Period: Set the frequency you want this charge to repeat i.e Monthly
  • Charge: Enter in the Fixed Management Fee amount
  • Ledger Account: Select an existing fee ledger or set up a new one for Fixed Management Fees.
  • Click Save

Note You can use this charge function to set up recurring charges i.e. statement fees. This function is attached to your ledgers only, it will move money from the property to whatever ledger you have set up. You cannot use it for repetitive creditor invoices i.e rates (this can be done in the Creditor Diary - Invoice)

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